Inovalon WFM

The Inovalon Schedule Management application, previously known as ShiftHound, is the leader in cloud-based staff scheduling and Human Capital Management software. Healthcare organizations across the country use Inovalon Schedule Management to reduce labor costs by preventing overtime, decreasing employee turnover, and increasing scheduling efficiency, communication, and compliance to right-staffing ratios/HPPD/$PPD. Using Inovalon Schedule Management, management and employees gain back valuable time to do what they do best – provide quality care. Customers choose Inovalon Schedule Management because of its extremely simple to use interface, quick implementation time, and proven ability to deliver immediate ROI thorough cost savings, increased efficiencies, and better quality of life for their managers and staff.

Features:

Online Staff Scheduling: The application offers an online point-and-click scheduling feature, allowing staff to easily schedule their shifts. The schedule can be set using templates for repetitive shifts, and last-minute availability can also be accommodated.

PowerScheduler: This tool provides managers with a dynamic view of the schedule in customizable formats. It displays important information down to the employee level, allowing for better decision-making and staffing optimization.

SupervisorView: Supervisors can efficiently oversee patient flow and allocate resources across the organization using this feature. It provides instant understanding of staffing and bed availability across different care areas in a single screen.

Open Shift Management: Engaging staff in the scheduling process, this tool allows them to request open shifts that they are qualified for. Managers can easily approve or decline these requests based on various factors such as overtime and seniority.

Highlights:

Online Staff Scheduling

- Online point-and-click-scheduling, schedule by template for staff working set, repeatable shifts week after week, and last-minute availability.

PowerScheduler

- Managers can dynamically view schedules in one-week, two-week, four-week or six-week formats, with additional customizable display options related to needs, staffing levels and the entire schedule. Important decision-making information down to the employee level is displayed and can be sorted on one screen.

SupervisorView

- Supervisors can easily oversee patient flow and redirect and allocate resources across their organization using SupervisorView. Staffing and census for each care area is displayed on a single screen giving supervisors instant understanding of staffing and bed availability house wide.

Open Shift Management

- With the use of OSM, you can engage your staff in a positive way to tackle the challenge of scheduling your unit and facility together with your staff collaboratively. They request open shifts that they are qualified for and managers can approve, or decline based on important information such as overtime and seniority.

xPPD/HPPD Staffing

- xPPD/HPPD scheduling is simple with a tool that automates the process and gives you immediate visibility to your staffing levels (under or over the target) given any census or anticipated census for all job types on your unit.

AutoScheduler

- A rules-based tool that provides managers with the ability to fill holes in the schedule quickly and fairly, meeting staffing level requirements. The AutoScheduler can create balanced schedules and includes rules for shift assignment that can be defined by employee availability and seniority.

Advantages:

Online Staff Scheduling: Easily create schedules using point-and-click functionality, schedule templates, repeatable shifts, and last-minute availability.

PowerScheduler: Dynamic viewing options allow managers to visualize schedules in various timeframes and customize displays based on staffing needs. Decision-making information at the employee level is easily accessible.

SupervisorView: Supervisors can efficiently oversee patient flow and reallocate resources across the organization. Instant understanding of staffing levels and bed availability is provided on a single screen.

Open Shift Management: Engage staff in collaborative scheduling by allowing them to request open shifts. Managers can approve or decline based on important factors such as overtime and seniority.

xPPD/HPPD Staffing: Automated scheduling tool provides immediate visibility into staffing levels relative to target levels based on census or anticipated census for all job types.

AutoScheduler: Rules-based scheduling tool that quickly fills schedule gaps while meeting staffing requirements. Shift assignment rules can be defined by employee availability and seniority.

TeamScheduler: Streamline scheduling for teams or departments working in groups. Eliminate time-consuming spreadsheet management and easily make day-to-day adjustments.

Credentialer: Fully integrated with Inovalon Schedule Management, Credentialer allows tracking of staff credentials, certifications, licenses, and more. Document uploads and expiration alerts ensure compliance.

Integration Engine: Seamless data synchronization between HR, Scheduling, and Time & Attendance systems eliminates the need for duplicate data entry and updates across systems.

FAQs:

How user-friendly is the interface? The application is known for its extremely simple to use interface, making it easy for both management and employees to navigate and schedule shifts.

How long does it take to implement the software? The implementation time for the application is quick, ensuring a seamless transition and minimal disruption to operations.

What kind of cost savings can be achieved with this software? Customers choose Inovalon WFM due to its proven ability to deliver immediate ROI through cost savings. By reducing labor costs, preventing overtime, and decreasing employee turnover, healthcare organizations can achieve significant savings.

Conclusion:

Inovalon WFM offers a range of attractive features that enhance scheduling efficiency, communication, and compliance for healthcare organizations. With its user-friendly interface and quick implementation time, it provides an immediate return on investment through cost savings and increased efficiencies. The tools provided, such as PowerScheduler, SupervisorView, and Open Shift Management, streamline the scheduling process, optimize staffing levels, and improve patient care.